Shaimaa Sabry

 I have been working as a registrar for over 10 years and I am responsible for registering   students  and managing a wide variety of student information.

The work involves responsibility day-to-day  maintenance  and  operation  of  the school information management system utilized  for  student registration, KHDA student enrollments, and other student- related duties in the KHDA system.

The Registrar would also be responsible for meeting with parents and represent the school's vision as well  as preparing for   parent   meetings   conducted    for information al and marketing purposes.

What I Do

KHDA Data Entry

Complete data entry and transfer students through the system to other Dubai schools and obtain a leaving Certificate for students leaving the UAE and upgrade students in June.

Registration

Registration records achieved Liaise with KHDA to make sure all new students are registered to begin the new academic year.

Classification

Classification for Registering Arabic A and B according to nationality and passport and arrange Arabic A & B throw the system monitor exemptions.

Collecting

Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks.

Review

Reviews student records and registration information to determine attendance boundaries, residency and immunization status.

Analysis

Prepares special statistical reports related to KHDA inspections.

Demotion

For students who fail in the month of June every academic year.

Communication

Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificates and residency documentation

Manages Student Enrolments

Targeting all requests for transfer documents with KHDA system is done on time and withdrawals Processes the required enrollment forms and information packages for new students and discusses the process with students and parents.

Update

Update the class list and the student information in regards to Emirates ID, and update all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks.

Leaving Certificate

Obtain a leaving Certificate for students leaving the UAE.

Parent School Contracts

Ensures that all students are enrolled in the KHDA system and Parent School Contracts are signed.

NOC

For teachers who is leaving our school by end of June every academic year.

Testimonials

Resume

10 Years of Experience

Education

2000
Girls Christian College Institute-Egypt

Computer Science High Diploma

The Higher Diploma in Science (Computer Science) is a postgraduate course intended for graduates whose primary degree included 3-year’s study of Computing. On completion of the course participants would be expected to reach a level of competence equivalent to that of a four year BSc graduate in Computer Science.

2020
University of the People-USA

Online Studying Bachelor of Science in Business Administration

The Bachelor of Science in business administration online degree program provides students with a comprehensive knowledge of business theories and models and their application to real world problems, with a focus on: ... Analysis and implementation of business decisions and theories.

 

CONFERENCES & COURSES

(06/2017)
SKYLINE COLLEGE

Workshop Email & Professionalism

Learning the basics of writing workplace emails. In this lesson you'll learn about the different parts of an email and some general rules, then you'll practice writing and sending emails for different situations.

(06/2020)
Udemy Business Online Study

Sales Force Admin Certificate Practice Course

The Salesforce Certified Administrator program is designed for individuals who have experience as a Salesforce administrator. ... The first credential in the program is the Salesforce Certified Administrator. This credential focuses on the features and functionality used to maintain a Salesforce implementation.

 

(06/2020)
Udemy Business Online Study

Business Managements & leaderships

This course is one of a kind especially in the aspect of leadership and business management. ... I would describe it as a course that teaches you relationship management skills in a unique way that provides you skills and tools to get to the crux of what, how, and why you can maximize your relationships with others.

(06/2020)
Udemy Business Online Study

Effective time management for employees

The course  help me to analyze myr priorities, manage the expectations of others and become more effective at work.

(06/2020)
Udemy Business Online Study

Automate your G Suite Administration with Google

After this course, I am able to save your time in G Suite administration by performing bulk operations in G Suite like creating, deleting, suspending, updating and exporting G Suite users, groups, members, aliases and much more.

Experience

2015- Current
Taaleem Group -Uptown School

Admissions – Registrar & Government Relation Officer

Duties and responsibilities :

  • The School Registrar will work as part of the School Admissions Team and will deal with all government related documentation and information management for students to ensure school compliance in all areas related to student registration, enrollment and graduation. 
  • The School Registrar will build positive professional relationships with external regulatory bodies in Dubai / Abu Dhabi and will be the in-school expert on processes related to the registration of students. 
  • The School Registrar will also have the ability to support the HR Officer with regulatory requirements relating to staff. 
  • Key Relationships (Internal and External): Admissions Manager, Parent Relations Officer, Principal 
  • Key Accountabilities: Liaise with KHDA to make sure all new students are registered.
  • Put in request for transfer documents within KHDA system. 
  • Register Arabic A and B students according to nationality and passport. 
  • Student data entry /update student entries 
  •  Create checklist of the documents required for  each position. Admin/Local/International/Principal/Nurse etc and update on an annual basis. 
  • Enter data for students and validate information from documents. 
  • Transfer students through the system to other Dubai schools. 
  • Obtain leaving certificates for students leaving the UAE. 
  • Manage year group / grade movements of students each academic year 
  • Arrange Arabic A & B through the system and monitor exemptions 
  • Update class lists and students information with regard to Emirates ID. 
  • Support the HR Advisor with HR related duties as required, in particular relating to Immigration/KHDA or tasks which require Arabic reading, speaking and writing. 
  • Any other duties as reasonably expected.

2011-2015
The School of Research Science

Admissions - Khda Registrar

Duties and responsibilities :

  • Manages student enrollments, transfers and withdrawals
    Processes the required enrollment forms and information packages for new students and discusses the process with students and parents.
  • Completes all withdrawal paperwork for exiting students, including getting transfer grades from teachers and collecting textbooks.
  • Ensures that all students are enrolled in the KHDA system and Parent School Contracts are signed.
  • Communicates with previous schools, for incoming students, to get all relevant educational records, including following up with families in regards to immunization, birth certificates and residency documentation.
  • Prepares special statistical reports related to KHDA inspections.
  • Reviews student records and registration information to determine attendance boundaries, residency and immunization status.
  • Collects and prepares data for government reports.
  • Responds to inquiries involving registration, expatriate student registration and student records. 

2007-2009
Skyline Collage

Receptionist - Marketing & Registration Department

Duties and responsibilities :

  •  Handling the reception area of SUC
  •  Responsible for maintaining discipline and decorum in the reception area
  •  Responsible for greeting and properly directing visitors including the vendor, clients and job candidates, customer etc.
  • Responsible for answering the queries of visitor and inform required information.
  •  Responsible for all the calls and visitors at the reception
  • Manage missed call logs and inform individual department accordingly. 
  • Responsible for all the follow up list of missed calls
  •  Responsible for encoding Visitor’s Information sheet acquired from Exhibitions, School Visits, etc.
  • Responsible for the Arabic typing related to Marketing Department or other Department as deem required.
  •  Responsible for supporting Marketing Team by maintaining their calendar, system entries in EMS system, taking appointments for marketing team for visits, coordinating with students w.r.t prospective courses, etc. 
  • Taking care of callers and visitors to the department in peak enrollment time

Registrar Skills

Experience in enrollment

99%

Ability to Prioritize Workload

90%

Conditionally

100%

Develop Process Oral and Written communication

95%

Strong IT skills across a variety of programs

90%

Administration and Customer Services

90%

Admission and recruitment cycle

95%

Ability to demonstrate initiative

95%

Other Skills

Professional/Technical technique

99%

Communication

95%

Planning/Organizing

95%

Flexibility

90%

Interpersonal abilities

100%

Problem-solving

90%

Teamwork

95%

Responsibility

99%

Portfolio

My Works
KHDA Twitter Blog

KHDA Twitter Blog

KHDA Twitter Blog
Parent-School Contract

Parent-School Contract

KHDA Media
KHDA Ratings 2020 – Dubai Schools

KHDA Ratings 2020 – Dubai Schools

KHDA Ratings 2020 - Dubai Schools
KHDA Education Challenge

KHDA Education Challenge

KHDA Media
Dubai schools gear up to re-open after summer break

Dubai schools gear up to re-open after summer break

Schools Re - Open 2020
Uptown School (UTS)

Uptown School (UTS)

Uptown School (UTS)

Contact

Get in Touch

Telephone

+971 055 3434271

Location

Dubai-Mirdif

Email

[email protected] shaimaasabry.info

P.O.Box

DXB - 90383

How Can I Help You?